Dyfed Junior Safeguarding

PLAYER/PARENTAL CONSENT FORM

Please help us safeguard your children*

(*any young person under 18 years of age on January 1st)

I ………………………………………………………………………………. (Parent/Guardian name) confirm that my child named below has my permission to be on the golf club’s premises.

Signed ……………………………………………..……………………… Date………………………………………..…………………..

CONTACT DETAILS

DISABILITY/MEDICAL INFORMATION

Do you consider your child to have a disability? (Please tick)

Yes No Prefer not to identify

Physical Wheelchair user

Learning Other *

Sensory

Additional details and/or support needs if required*

Please indicate below any health related matters relating to your child that we should know about e.g. asthma/allergies. Any information given will be treated in the strictest of confidence however, please be aware that this information will be passed on to the Medical emergency services should the need arise.

MEDICAL CONDITIONS

NAME OF COMPETITOR’S DOCTOR: (Please Print) DOCTOR’S PRACTICE TEL NO. .. ……………………………………………………………………. ……………………………………………………………

I, …………………………………………………………………, being parent/guardian of the above named child, hereby give permission for Dyfed Golf Union responsible person to give the immediately necessary authority on my behalf for any medical or surgical treatment recommended by competent medical authorities, where it would be contrary to my child’s/ward’s interest, in the doctor’s medical opinion, for any delay to be incurred by seeking my personal consent.

Signed …………………………………………..…………… Parent/Guardian Date …………………………………………..…

PLAYER/PARENTAL CONSENT FORM (CONT)

PHOTOGRAPHY CONSENT

Dyfed Golf Union has in place a photography policy that recognises the need to ensure the safety and well-being of all young people in golf. A Dyfed Golf Union official photographer may be taking pictures or video images of entrants during the event. Any such photographs or video images may be used for the promotion of the game of golf and/or Dyfed Golf Union events or the celebration of the player’s achievements. To the extent that it is consistent with these purposes and compliance with the Dyfed Golf Union photography policy it is agreed they may published on the Dyfed Golf Union web-site and social media platforms, made available to media organisations and other interested parties and used in entry forms and promotional materials intended for general distribution.

I ……………………………………..………………………………. (Parent/Guardian full name) consent to Dyfed Golf Union photographing or videoing …………………………………………………………….…………… (Name of child) under its photography policy.

I confirm that I am the parent/guardian of this child.

Parent/Guardian Signature ……………………………..……………… Date ……………………………………..…………

I………………………………………………………. (Junior full name) consent to Dyfed Golf Union photographing or videoing me under its photography policy.

Player Signature…………………………………………………………. Date……………………………………………………………

PRIVACY NOTICE

Dyfed Golf Union uses the above information to enable it to fulfil its safeguarding responsibilities. Relevant information will be passed to the medical emergency services should the need arise.

You can ask for the information to be deleted at any time. Information will be deleted when the child is no longer under 18 on 1st January.

I confirm that I am age 16 or over and have read, understand and agree with the way the above data will be used by Dyfed Golf Union.

Information relating to parent/guardian

Signed ………………………………………………… Parent/Guardian Date…………………………………………….

Information relating to player*

Signed ………………………………………………….. Player Date …………………………………………………………

* if the player is under 16 this section must be signed by the parent/guardian on behalf of the player

DYFED GOLF UNION PHOTOGRAPHY POLICY

Whilst Dyfed Golf Union does not seek to prohibit those with a legitimate interest in filming or photographing children participating in sporting activities it recognises that such activity should take place within an appropriate policy framework.

This policy applies at any Dyfed Golf Union event at which children under the age of 18 are participating.

POLICY

The Dyfed Golf Union policy is as follows;

The welfare of children taking part in golf is paramount.

Children and their parents/guardians and or Dyfed Golf Union should have control over the images taken of children at Dyfed Golf Union events.

The golfing activity should not be misused purely for the purpose of obtaining images of children.

Images should not be sexual or exploitative in nature or open to misinterpretation and misuse.

The identity of children in a published image should be protected so as not to make the children vulnerable. (If the name of an individual golfer is published with their photograph to celebrate an achievement other personal contact details should never accompany the picture).

PROCEDURE

Official/professional photographers and those using ‘professional’ equipment

The Dyfed Golf Union requires that anyone wishing to take photographic or video images, at any Dyfed Golf Union event at which children under the age of 18 are participating, in an official or professional capacity or using ‘professional’ camera or video equipment registers their details with Dyfed Golf Union. This must be done before carrying out any such activity on the golf course (including the practice ground) or surrounding area or in the clubhouse.

Once registered an identification label will be issued as confirmation of registration. Anyone found using photographic or video equipment without an appropriate identification label will be questioned.

The Dyfed Golf Union reserves the right to refuse to grant permission to take photographic or video images if it sees fit.

Photographers must obtain permission from parents to take and use their child’s image.

Parents/carers/family members of competitors

Parents, carers and family members taking occasional informal photographs with mobile devices of their own child, ward or family member at a Dyfed Golf Union event do not need to register their details with the Dyfed Golf Union.

If such photographs include other children (eg at a prize presentation) they should not be publically displayed or published on social media unless the prior permission of the parents/guardians of all the children in the photographs has been obtained.

CONCERNS

If competitors or parents have any concerns they should raise them by contacting Dyfed Golf Union immediately.

Dyfed Golf Union will notify the relevant authorities should it have any doubts as to the authenticity of any individual taking photographs.